This page explains the process for transferring employees across the Civil Service. It contains guidance for:
employees moving between departments
exporting managers - the employees current manager
importing managers - the employees new manager in their new department
When moving to a new department, the process normally includes transferring an employees:
HR record
pension details
any current and valid National Security Clearance (NSV) they hold
any reasonable adjustments
The page also includes the staff transfer form. This form covers HR, payroll and security clearance transfer. There are parts of the form for the employee, their current manager and HR team to complete. It is otherwise known as the Civil Service Employee Transfer (CSET) form.
Updates to this page
Published 24 February 2020 Last updated 7 October 2024 +show all updates
Added Foreign, Commonwealth & Development Office (FCDO) to the list of pilot departments for the new digital Employee Transfer Service.
Updated list of departments using the new, digital Employee Transfer Service as part of the new service's pilot phase. Updated version of the Excel staff transfer form.
Updated the Staff transfer form to re-introduce the Annual Leave section in Part B and transferee address fields in Part A for departments who need this.
Updated content about eligibility around transfers applying to civil servants who are transferring permanently or on a loan of 6 months or more.
Updated staff transfer form and removed details about cost of living payment. Updated details about eligibility for non-departmental public bodies.
Message added to guidance for employees attachment about pilot phase of new digital Civil Service Employee Transfer Service.
New wording added to Further details for employees about the 1,500 non-consolidated payment. Staff Transfer Form (Part C) includes a new question in the pay award section about the 1,500 non-consolidated payment.
Details added about changes from Counter Terrorist Check (CTC) to the new L1B clearance. References to Northern Ireland Civil Service (NICS) removed. New content added to further details for employees around deductions.
Guidance updated to reflect who the staff transfer process applies to, particularly around non-departmental public bodies.
New section about annual leave entitlement added to employee further details page.
Staff transfer form updated to include new Tax statements published by HMRC.
Replaced 3 guidance PDFs with HTML attachments, and updated staff transfer form to improve usability and accessibility.
Updated to include 'Loans policy - Combined HR and finance policy and process'.
