GovWire

It is important that if a ULN has been assigned to a student it is included in the AP census.

ULNs are assigned to pupils aged 14 or over in publicly funded education and training.

If a student does not already have a ULN assigned to them, local authorities can sign the learning provider agreement which will provide local authorities with access to the learning records service (LRS). This will enable them to issue and manage ULNs for those pupils only receiving alternative provision and who are not associated with a school or provider which has a UKPRN and LRS access of its own.

This is the pupils full legal surname as local authorities believe it to be. Theres no need to verify birth certificates or any other legal documents.

This is the pupils first name. Provide it in full. Do not use a shortened or familiar form.

Provide all middle names in full. Do not use shortened or familiar forms.

This is the surname that a child may be most commonly known as. Only use this if its applicable.

Use the YYYY-MM-DD format, for example, 2010-01-31.

We (mandatory) require data on sex for all pupils. For census purposes sex is the sex of a person as recognised in law:

• F - female
• M - male
• U - unknown (for use when, for example, the question has not been asked)

Record ethnicity according to parents or pupils wishes. Do not ascribe ethnicity to any pupils. Instead, use:

• NOBT if you have not received ethnicity information
• REFU if a parent or pupil refuses to record or return their ethnicity

The ethnicity codeset reflects categories used in the 2021 national population census, with additional main categories for Travellers of Irish heritage and pupils of Gypsy or Roma heritage.

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