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Guidance: Children in need census: guide to submitting data

Department For Education

October 22
12:07 2024

The children in need census is an annual statutory census for all local authorities. You must complete statutory censuses by law unless theres a good reason not to.

The census covers the financial year (1 April to 31 March).

It collects data on children referred to local authority social care services because their health or development is at risk. This includes:

  • children in local-authority care (in placements in a residential home, in a foster family, or with relatives)
  • children who are getting support from their local authoritys social care services
  • children who are the subject of a child protection plan
  • unborn children who will potentially need support from social care services

Important dates

2024 to 2025 census dates:

  • census opens: Tuesday 1 April 2025
  • deadline for loading data: Monday 30 June 2025
  • deadline for submitting data: Thursday 31 July 2025

Submit your data

Youll need to:

  • register and log in with DfE Sign-in
  • use COLLECT to submit your data

Contact your school or local authority approver, if:

  • you want to request a DfE Sign-in username or password so you can access COLLECT
  • children in need census is not on the list of collections you can see in COLLECT

Get help using DfE Sign-in

If you do not know who your approver is, use the DfE Sign-in request form.

If youve forgotten your password, use DfE Sign-in to reset it. You will need to click Start now and then the Ive forgotten my password link.

Well only be able to change the status of your data submission to authorised once youve cleared all errors in the data in COLLECT.

Census documents

These documents will help you complete the census.

2024 to 2025 census guides

2025 to 2026 census guides

Factors identified at the end of assessment

This additional guide on the factors identified at the end of assessment (PDF, 231 KB, 16 pages) explains how to complete the factors identified at the end of the assessment data item.

Get help submitting data

For complex questions, use the service request form. We aim to answer your question within 5 working days.

Feedback

Use the service request form if you have any comments about our data collection service, including COLLECT and the helpdesk service.

Updates to this page

Published 25 March 2014
Last updated 22 October 2024 +show all updates
  1. Added links to 2025 to 2026 census guides and removed links to 2023 to 2024 census guides.

  2. Added a link to the technical specification and validation rules for the 2024 to 2025 children in need census.

  3. 2023 to 2024 census dates and 2024 to 2025 census guides have been added.

  4. Added link to newly-published technical specification documents for 2023 to 2024 census.

  5. Added 2023 to 2024 census guides.

  6. Updated the 2021 to 2022 census dates and added links to the 2022 to 2023 census guides.

  7. Added a link to the 2021 to 2022 COLLECT reports specifications.

  8. Updated 'Additional guide on the factors identified at the end of assessment' to improve clarity and give information on the new child criminal exploitation assessment factor.

  9. Added a link

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