Transparency data: Privacy information: key stage 4 and 5 and adult education

Department For Education

October 17

13:22 2024

This document details what personal dataDfEprocesses about learners in the following age groups:

key stage 4 (KS4) - when learners are aged 14 to 16 years old in years 10 and 11
key stage 5 (KS5) - often called college or sixth form, when learners are 16 to 18 years old
adult learners - when learners are aged over 16 years old. This includes apprentices

This includes pupils and learners in schools and academies, as well as learners in hospital schools, alternative provision or who are home educated.

See theDfEPersonal information charterfor more on the standards you can expect when we collect, hold or use your personal information.

See also our privacy notices for:

Published 3 October 2023
Last updated 17 October 2024 +show all updates

17 October 2024
Added new section 'Using your data to administer the Department for Educations Risk Protection Arrangement' and updated data collected in the Using your data to fund your learning section.
12 August 2024
Added a section on 'Using your data when you use Find an apprenticeship' and details about the Analyse School Performance service.
1 May 2024
Added new section on using your data when you make a complaint about education providers, childrens social care or DfE. Updated legislation details in learning achievements or attainments section. Updated data collected in section on using date for policy development and delivery.
10 January 2024
Updated retention periods for Deeds and DfEs databases in 'How long we keep your data'. Added details about the Programme for International Student Assessment (PISA). Privacy information was updated in Using your data to improve the well-being of children in England to include details about children's data. Updated the data collected in 'Contacting us to make an enquiry or complaint'.
3 October 2023
First published.