GovWire

Before you start, you need to email the Department for Business and Trade (DBT) Services Regulations team. They need to know that youre creating a new licence so they can keep their information up to date.

You should also email the Licensing team as they can help you with the process of creating a new licence.

Once youve done that, you can create the new licence page.

Youll need to have access to the Licences option on Specialist Publisher.

If you do not have access, either:

• ask your managing editor to give you access to Specialist Publisher with the licence transaction editor permission
• use the accounts form to ask for access to Specialist Publisher with the licence transaction editor permission, if youre the only managing editor in your organisation

If you have access, click on Add a new licence and add all the content.

When youre done, click the Save as draft button and then the Publish button.

There are different ways to make edits depending on the type of licence page.

For pages where users click on a button to apply on an external website (for example Food examiner appointment (England, Northern Ireland, Wales)), you can update all of the content yourself in Specialist Publisher.

For pages where users enter their postcode and are directed to their local authority (for example Premises licence (England and Wales)):

• you can update the first page, and anywhere else that same text appears on the following pages, in Specialist Publisher
• for any other changes, youll need to ask the relevant local authority to make the updates in the licensing tool

For pages where users click on the How to apply link and apply through the methods specified on the following pages (for example Register as a number plate supplier):

• you can update the first page in Specialist Publisher
• someone in your organisation can update the other pages in the licensing tool

How to edit pages in Specialist Publisher

Youll need to have access to the Licences option in Specialist Publisher.

If you do not have access, either:

• ask your managing editor to give you access to Specialist Publisher with the licence transaction editor permission
• use the accounts form to ask for access to Specialist Publisher with the licence transaction editor permission, if youre the only managing editor in your organisation

If you have access and the page is tagged to your organisation, you can make edits to the content by:

• clicking on the relevant licence
• clicking on the Edit document button
• making the changes
• clicking the Save as draft button and then the Publish button

How to edit pages in the licensing tool

Pages in the licensing tool are part of a template. Only some very minor parts of the template can be edited through the licensing tool, like fees and contact details.

If its an editable part, youll need to either get someone at the local authority or someone in your organisation to make the changes. Take a look at the from line under the title to see whos responsible for the page.

The person making the update will need to have access to the licensing tool with the authority administrator permission.

If they have those permissions, they can make edits by:

• clicking on the Customisation tab in the top banner of the licensing tool
• finding the relevant licence and clicking the Customise link next to it
• clicking the Edit button next to the licence name
• making the changes
• clicking Save and edit and then Publish

You should contact the licensing team if:

• the person updating the page needs help making the changes
• you want to make changes to the template itself and not just the editable parts
• you want to give someone access to the licensing tool and the appropriate permissions to make the changes