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What incidents to report

Residential holiday schemes for disabled children must report the followingincidents (sometimes called incident notifications or events) to Ofsted:

• the death of a child accommodated by the scheme
• you have reported someone working for the scheme to the Disclosure and Barring Service (DBS)
• a resident child has a serious illness or accident
• an infectious disease that a registered medical practitioner considers serious enough to report to their local council or local health protection team
• you know or suspect a resident child is involved or subject to sexual exploitation
• a serious incident that requires the police to attend the scheme
• a serious complaint about the scheme or an employee
• a child protection enquiry involving a child accommodated by the scheme has started or concluded

Residential holiday schemes must also report some incidents that occur after the holiday, for example, a significant illness that may be linked to the childs attendance at the holiday, or a child protection enquiry that may be related to the childs time on the holiday.

Your Ofsted record will automatically update when you submit your report.

When you must report an incident

You should report the death of a child immediately.

All other incident reports should be made without delay and, where possible, within 24 hours. In situations where you need to gather further information, we recognise this may take more than 24 hours.

Report an incident

Residential holiday schemes for disabled children must report incidents using the printable form.

The form will ask you for the following information:

• your unique reference number (URN) (you can find your URN on your registration, your inspection reports and on your Ofsted reports page)
• the type of incident
• your details and the details for your service and relevant members of staff
• when and where the incident happened
• the details of any child involved and the initials of all staff involved
• if you have informed any other relevant people or organisations such as the Secretary of State, the placing authority or relevant local authority

Download and complete the PDF form and post this to Ofsted.

Serious incident reporting form for residential holiday schemes for disabled children

PDF, 401 KB, 8 pages

Report an incident in a different childrens social care service

Death of a child accommodated by the scheme

You must use the serious incident reporting form to report the death of a child to Ofsted without delay.

The reporting form will ask you to provide details of the incident. You should include:

• a brief summary of the incident (if known)
• the cause of death, including the date of diagnosis or time of the incident that led to death (if known)
• any treatment the child has received and details of the hospital the child has been admitted to (if any)
• the actions taken by staff and managers at the time
• the managers evaluation of the incident and actions taken

Report the death of a child accommodated by the scheme

Safeguarding referrals

Use the serious incident reporting form if you have reported someone to the Disclosure and Barring Service (DBS) as unfit to work with children or vulnerable adults.

Residential holiday schemes must report if someone working there has been referred to the Secretary of State under the Safeguarding Vulnerable Groups Act 2006.

Telling Ofsted about a safeguarding referral

The reporting form will ask you to provide details of the incident. You should include:

• a brief summary of the incident
• the date of referral
• the role of the person referred
• the reason for referral
• the date and reference number of any previous notification to Ofsted relating to this person
• the actions taken by staff and managers at the time and planned prevention measures
• the managers evaluation of the incident and actions taken

Report a safeguarding referral

Serious illness, serious accident and injury or serious infectious disease

Residential holiday schemes for disabled children need to report serious illness or an accident that leads to serious injury to a child accommodated in the scheme.

A serious illness or injury usually means that a child needs medical treatment (other than basic first aid) onsite or in a hospital.

Do not send a serious incident report to Ofsted:

• for minor injuries or illnesses that require no treatment or only basic first aid onsite
• if a child is taken to hospital but they do not receive any treatment there

Infectious disease

If a registered practitioner reports an infectious disease in a residential holiday scheme to the local council or health protection team, you must report this as a serious incident.

Telling Ofsted about serious illness, accident and injury, or infectious disease

To report illness, injury or infectious disease, select the option Other incident relating to a child which the registered person considers to be serious on the form.

The reporting form will ask you to provide details of the incident. You should include:

• a brief summary of the incident (if known)
• the cause of illness, injury or infectious disease. Include the date of diagnosis or time of the incident that led to injury or illness (if known)
• any treatment the child has received and details of the hospital the child has been admitted to (if any)
• in the case of injury, you should say what prevention measures you will put in place
• the actions taken by staff and managers at the time
• the managers evaluation of the incident and actions taken

Report serious illness, injury or infectious disease

Known or suspected sexual exploitation

Residential holiday schemes must use the serious incident reporting form to tell Ofsted if you know, or suspect, that a child has been involved in, or subject to, sexual exploitation.

Telling Ofsted about known or suspected sexual exploitation

The reporting form will ask you to provide details of the incident. You should include:

• a brief summary of the incident or incidents
• the reasons that have led you to believe that the child has been sexually exploited
• actions taken by staff and managers at the time and planned prevention measures
• the managers evaluation of the incident and actions taken

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