Crown Commercial Service
Overview
An electronic auction (eAuction) is a procurement tool that uses web-based software to allow potential suppliers to compete online, in real time, to give prices for the goods or services under auction.
eAuctions can be based on price alone or other criteria such as quality, delivery or service levels can also be taken into account.
Reverse eAuctions
Potential suppliers compete with each other by reducing the price of the goods or services. This is referred to as a reverse auction as prices are reduced rather than increased. Prices gradually reduce during the eAuction, as suppliers offer improved pricing to win the contract.
Benefits
- a legally compliant process
- transparency to all parties
- increased savings / revenue potential
- suppliers have multiple opportunities to bid (a traditional tender only provides one opportunity)
- well proven procurement technique using secure internet-based technology
- encourages buyers to clearly specify their requirements so an apples with apples comparison can be made
eAuction programme
Our eAuction programme works to maximise commercial advantages and increase the opportunity for savings across many categories of common goods and services.
This helps public sector organisations achieve real savings quickly, whilst protecting quality and service levels.
eAuctions are an ideal procurement route where the aggregation of volume can affect market prices and greatly reduce the purchase price for buyers.
Our programme of eAuctions to conclude the further competitions to call-off our agreements is fully managed by us, with a dedicated and experienced team and expert advice to help you along the way.
eAuction process
We have developed a 7 step process of the steps involved in a typical eAuction project:
| Step 1 |
|---|
| Establish customer requirement |
| Step 2 |
|---|
| Stakeholder engagement to clarify, review and aggregate (if needed) requirements and agree eAuction strategy |
| Step 3 |
|---|
| Invitation to quote (ITQ) and specification is developed, agreed by stakeholders and issued to suppliers |
| Step 4 |
|---|
| Suppliers submit response and opening bids |
| Step 5 |
|---|
| Evaluate quality aspects of responses and invite qualifying suppliers to eAuction |
| Step 6 |
|---|
| The eAuction |
| Suppliers know their ranking but not who they are bidding against. The eAuction typically lasts between 1 and 3 hours but can last longer. After 30 minutes each bid extends the event and the event closes once no bids have been received for 5 minutes. Constantly updated screens show supplier rankings which are automatically recalculated as bids come in |
| Step 7 |
|---|
| Contract with winning supplier |
Last updated 11 December 2023 +show all updates
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Removed 'Forward eAuctions' section at request of Veronica Hodson.
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We changed the aggregation link at the end of the page to the newer aggregation page.
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Removed out of date information and added link to new opportunities page.
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Added eAuction overview brochure
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First published.