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If you receive (or reject) any hazardous waste you must send a report to the Environment Agency. These are known as returns.

This includes for example, a:

• service business depot receiving waste produced by its staff at customer premises, such as service engineers maintaining refrigeration units, photocopiers, lifts or forklifts
• business moving its own waste from one of its premises to another of its premises
• business accepting waste returned by or from its customers, such as shops or suppliers accepting waste electrical devices or paint from business customers
• registered exempt or permitted waste facility accepting hazardous waste from others
• registered exempt or permitted site that rejects a hazardous waste, such as because the site was not permitted to accept it

If you dispose of hazardous waste at the premises where its produced you may also need to send returns.

If you do any of these things you are a consignee.

How to use the spreadsheet tool to send your consignee return

Complete the spreadsheet

To use the spreadsheet you need a Windows operating system and to enable macros in Microsoft Office/Excel.

You must complete the spreadsheet in this order:

1. Click on consignee details you can click the i button for guidance

• enter contact details, and press >

• enter site details, and press >

• enter billing details and return period, and press save

• press exit to return to the main menu this is available on each screen

2. Click on consignment details

• click add new consignment to add details of a consignment
• note: the producer postcode must be the postcode from part A2, the place where the waste was collected from
• if theres more than one type of waste in the consignment, add them by using add new waste, also use this if a waste will have more than one method of disposal or recovery you can also use the add new waste details to an existing consignment from the main screen
• save, then exit
• see guidance on how to complete the return for:
  • consignments from Scotland and Northern Ireland
  • waste received without a consignment note
  • wastes you rejected
  • consignment note errors
• once youve added all consignments recheck all the information youve entered to make sure its correct common errors include:
  • data entered in tonnes instead of kg
  • producer postcode incorrect
• once youve checked the information press validate to identify some types of incorrect information these must be corrected before you send to the Environment Agency
• click on the main menu tab on the bottom left of the page

3. Create the return

• click on the create return button to create and save the output file and note the name
• upload to sharefile or email hazwastereturn@environment-agency.gov.uk

Copy from your own spreadsheet

If you copy and paste consignment note information from your own records to the Environment Agency returns spreadsheet you must:

• make sure you use the same order and format
• use the same units, such as kg
• ensure theres no missing data

Use validate to spot mistakes

This will help identify data errors made:

• when entering information on the spreadsheet
• on consignment notes

Consignee returns with reduced reporting and charges

For certain waste movements the Environment Agency accepts reduced reporting and charging requirements. This position only applies:

• to wastes with reduced reporting requirements
• for the first movement of the hazardous waste from the premises where it is produced to a permitted or exempt consignee
• where the other requirements of the hazardous waste regulations have been fully complied with, such as use of consignment note
• where the consignment note coding standard (XXXXXX/YYYYYD) has been used see the consignment note guidance
• where any additional conditions set out below are also met

Hazardous waste moved without a consignment note cannot benefit from reduced reporting requirements and charges.

Wastes with reduced reporting requirements

Code:

• 16 05 04* aerosol air fresheners from washrooms
• 20 01 33* dry cell portable batteries
• 20 01 21* 16 02 13* 16 02 15* 20 01 35* fluorescent tubes and other lighting equipment
• 16 06 01* lead acid motor vehicle batteries applies only to consignment of 5 or fewer batteries
• 20 01 19* pesticides (municipal) applies only to the first movement of waste, from the customer premises where the waste was produced
• 14 06 01* recovered refrigerant gases
• 18 02 02* 18 02 05* 18 02 07* veterinary waste from farms applies only to consignments of waste taken from the farm to a veterinary practice for storage pending collection
• 16 01 04* un-depolluted end of life vehicles applies only where the first movement is direct to an authorised treatment facility
• 15 01 10* empty unclean packaging destined for reconditioning, remanufacturing or rebottling under an environmental permit (not exemptions) for this position, remanufacturing means only processes where the original core components of the packaging are reused
• any small samples of waste being sent to laboratories for analysis
  • the first movement is the place where the sample was taken or produced
  • applies to samples produced as part of a recognised quality assurance scheme
• 20 01 35* with 20 01 36 small mixed waste electrical and electronic equipment (WEEE) from domestic households
  • excludes other separately collected WEEE items, such as cathode ray tubes, monitors and flat screen TVs, refrigeration equipment, large domestic appliances, batteries and fluorescent lamps
  • place of production is a household WEEE collection point, such as a civic amenity site, bring bank, or a shop offering in-store take back
  • unsorted loads must be classified as both 20 01 35* and 20 01 36 unless hazardous items and components have been identified and removed
• 17 04 10* with 17 04 11 and 16 01 21* with 16 01 22 waste electrical and telecommunications cable (non-WEEE only) applies only to loads under 25kg, where the original producer is a construction or demolition contractor, electrical contractor or vehicle maintenance facility

This reduction does not apply to waste from diffuse network infrastructure. See the consignment note guidance for more advice.

How to complete a consignment note return for wastes with reduced reporting requirements

To complete the consignee return for these wastes follow these steps:

1. Produce a new consignment note code using XXXXXX/YYYYYD format, where:

• XXXXXX/YYYYY is the standard consignment note code format, generated using the consignee site information
• D identifies that you are using reduced reporting requirements

2. Enter that consignment note code in the consignee return and:

• mark the type of consignment as single
• enter date received as the last day of the quarter, in the format DD/MM/YYYY
• use the postcode for the consignee site

3. Enter the List of Waste code for each waste you received with reduced reporting requirements (for example us

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