People and their roles are covered by 2 separate sections of Whitehall publisher. You need the person first, then you can assign a role to them by editing the role.
In publisher you can:
Select People in the More tab to see a list of every person featured on GOV.UK.
Check that theres not already a page for the person using the search bar.
If theres no existing page, click Create new person.
Add a title, forename, surname, any post-nominal letters such as MBE, and a biography.
Upload an image. It must be 960 x 640 px and minimum 75 dpi. Photos on a white background need a light tint overlay.
Select People in the More tab to see a list of every person featured on GOV.UK.
Check that theres not already a page for the person using the search bar.
If theres no existing page, click Create new person.
Add a title, forename, surname, any post-nominal letters such as MBE, and a biography.
Upload an image. It must be 960 x 640 px and minimum 75 dpi. Photos on a white background need a light tint overlay.
Before you add the person, contact the Government Digital Service (GDS) to get approval.
Select Roles in the More tab to see a list of every role featured on GOV.UK.
Click Create new role to create a new role.
Add a Role title and Role type and complete as many of the other fields as possible.
Write a description of the roles responsibilities. This will appear alongside the person with this role so do not repeat content.
Save the role.
Before you add the role:
Select Roles in the More tab to see a list of every role featured on GOV.UK.
Find the role from the list and open it for editing.
Click New appointment to assign the role to a new person.
Enter a start date. The old role-holder will automatically be removed from the role on this date.
You must only assign a role to a person on or after the day they take up the role. The person will appear on your organisation page once youve assigned them to a role.
If the name of a role changes, create a new role rather than edit the existing one. Assign the person to the new role, and untag the old role from your organisation.
If a person is staying in their role but their responsibilities change, you can update the responsibilities section of the existing role.
You need to get approval if youre updating a ministers role name or responsibilities. Read the guidance on adding ministerial information for more details.
If a role is being temporarily filled (for example, to cover someone on maternity or paternity leave) you must create a new role for an interim position.
This should have the same name as the original role but with interim at the beginning, for example, interim chief executive officer.
Do not change anything about the original role or assign it to anyone until its been permanently filled. When it has, you can also remove the person from the interim role.
If its a ministerial role, contact GDS for approval before making any of these changes.